Health Information Management
Fishermen’s Community Hospital Health Information Management Department is committed to respecting and protecting the rights of our patients and families. The Health Information Management staff is responsible for maintaining the confidentiality of all patient records and will be pleased to serve you with your medical records requests. Patients, parents or guardians have the right to either review or receive a copy of their medical records when authorized. Please note we cannot interpret what the information means or discuss it with you.
If you have additional questions after reading the information below, you may speak with someone in the HIM Department during office hours, Monday-Friday from 8:00 AM to 4:30 PM. Or you may visit us during those hours at the hospital.
Procedure For Requesting Copies of Medical Record
To obtain a copy of your/your child’s medical record, you must complete and submit the “Authorization for Release, Use and Disclosure of Health Information” form.
Or you can draft a letter to include the following:
- Patient’s Name
- Patient’s Date of Birth
- Date of Visit -if known
- Description of the information you are requesting (i.e. surgery report, x-ray report, discharge summary, etc)
- Purpose of your request (i.e. personal use, for your physician, attorney, court, etc).
- Address where the records are to be mailed
- Legal Guardians name and signature
- Legal Guardians relationship to patient (i.e. grandparent, sibling, self.)
- Copy of a picture ID
Please note: If the patient is now over 18 years of age, they are the only person who can authorize the release of their medical records.
Where To Submit Your Request
You may fax your request to the HIM Department at: 305-289-0630.
Or you may mail your request to:
HIM Department, Fishermen’s Community Hospital 3301 Overseas Highway,Marathon, FL 33050
Charges For Obtaining Copies of Medical Records
If the request is for personal use, per Florida Statutes the cost is $1.00 per page. If the records are being mailed to a physician for treatment purposes, there is no cost to you.
Receiving Your Requested Records
Once the HIM Department receives your request, it will take approximately 5 to 7 business days for the records to be mailed to the address you provided. Records may also be faxed. Individuals picking up records must show a picture ID for verification.
If you have questions or would like more information about the Health Information Management Department at Fishermen’s Hospital please call us at 305-289-6200.